A soft landing in Barcelona for international companies

Soft Landing in Barcelona

Tax registration, accounting and administrative organisation—everything in order from day one in Spain.

Getting businesses off the ground in Spain, right from day one

Setting up operations in Barcelona involves decisions that go beyond simply finding an office and recruiting staff. The legal structure, tax registration, business registration, social security for seconded employees, and the correct handling of payments from the parent company – each of these aspects has its own relevant authority, its own deadlines and its own tax implications.

Getting things right from the start saves time, money and avoids problems with the AEAT that are difficult to rectify later on. At GR International Advisors, we coordinate the entire process of setting up your business in Spain so that your company can become operational without any administrative hitches.

Problems we solve

International companies setting up in Spain without specialist support often encounter the same difficulties:

This usually results in:

  • Inappropriate structure from the outset: Subsidiary, branch, permanent establishment or mere representative office – the choice has different tax and legal consequences. Making the wrong choice at the outset means having to restructure later, at considerable cost and with significant time expenditure.
  • Deadlines that cannot be missed: Registration with the tax authorities and Social Security, as well as the deadlines for special tax schemes such as the Beckham Law, will not wait. Missing them has consequences that cannot always be reversed.
  • Lack of coordination between departments: The tax, employment, legal and accounting departments must work in parallel and in the correct order. Without a coordinator to oversee the process, each department acts independently, and errors arise at the points where their work intersects.
  • Administrative burden on staff: Without local support, the task of dealing with administrative procedures falls to staff who should be focusing on the business, not on learning how to do it

A well-executed soft landing process gets your business up and running in weeks, not months.

Accounting for an expat is not the same as accounting for any other client

What sort of businesses is this service aimed at:

  • International companies setting up a subsidiary or branch in Spain
  • Multinational groups relocating staff to Barcelona
  • Foreign start-ups looking to set up in Barcelona’s start-up ecosystem
  • Companies recruiting locally for the first time in Spain
  • Businesses based outside the EU that require a tax presence in Spain

What the service includes

  • Analysis and recommendation regarding the optimal legal structure
  • Registration with the Business Register (Form 036/037)
  • Obtaining a Tax Identification Number (NIF) for non-resident entities
  • Social Security registration for posted workers
  • Tax address in Barcelona
  • Analysis of the Beckham Act for posted workers
  • Tax, employment and legal coordination through a single point of contact
    Support until the company is fully operational

A soft landing in Barcelona for businesses

Setting up a business in Spain without knowing the local authorities is a slow process. With the right support, it is a well-organised process with a clear timetable from day one.

We analyse your organisational structure, identify the most efficient way to bring staff on board and coordinate all the necessary procedures – including the Beckham Act for relocating employees – so that your team can focus on the business from the moment they arrive.

Your company is setting up in Barcelona. We’ll make sure everything is in order before you start trading.

Frequently Asked Questions

Subsidiary or branch? Which structure is best?
It depends on the volume of business, the risk profile and the group’s tax strategy. We analyse this during the initial consultation and provide you with a specific recommendation, setting out the implications of each option.

Can we process the Beckham Act for our posted workers as part of the same procedure?
Yes, and now is the ideal time to do so. The application must be submitted within six months of the start of the activity. We’ve included this in the soft landing process to ensure that the deadline isn’t missed.

Do you also handle the employment and legal aspects, or just the tax side?
We coordinate everything. We have our own team of employment and legal advisers, or we can work with your trusted external specialists if you already have them. In either case, there is a single point of contact who keeps everything on track.

Do you speak English?
Yes. We provide our services in Spanish, English and Catalan. Most of our clients are international, and we’ll work in whichever language you’re most comfortable with.

Do you only work in Barcelona?
We’re based in Barcelona, but we operate throughout Spain and work 100 per cent online.

Ready to get started? Let’s work together

Let’s talk about how we can work together and achieve success. Click the contact button to get started now!